Privacy Policy
Last updated: August 15, 2021
Welcome to EKOS! We are a networking and engagement platform for professionals and businesses. This Privacy Policy explains how we collect, use and disclose your personal information when you use our Services (as described below) and how you can exercise your privacy rights. By using the Services, you confirm you have read and understand this Privacy Policy.
If you have any questions or concerns about our use of your personal information, then please contact us using the details provided below.
1.Introduction
EKOS Global, LLC ("EKOS") provides an AI powered networking and engagement platform that enables professionals and businesses to connect, engage and learn from each other (the "Platform"). This Privacy Policy describes how we process information from or about individuals ("you" or your") who interact with us, including visitors to our website (at www.ekos.ai) (the "Website"), recipients of our communications and advertising, registered users of our Platform and related mobile applications and individuals who attend events hosted on our Platform (collectively, our "Services").
Please note that this Privacy Policy applies where we are processing personal information as a data controller. If you have been given access to our Services by another company or organization (such as your employer) ("Organization"), or you link your account to the EKOS account of an Organization, then that Organization will have access to some of your information (such as Attended Events) and we may process some your personal information on their behalf as a processor or service provider in order to perform our contract with the Organization. This Privacy Policy does not apply to the information we collect and process on behalf of Organizations as a processor, and you should contact the relevant Organization if you have any questions about their privacy practices.
This Privacy Policy does not apply to websites, products or services that display or link to different privacy statements or that are operated by companies other than EKOS.
2.Personal Information We Collect
We need to collect and use information about you in the course of providing our Services. The types of personal information that we receive or collect will depend on how you use the Services. We require certain information to deliver our Services and without we will not be able to provide our Services to you. For example, you must provide your email address to create an account to use our Platform. Our Services have optional features, which, if used by you, may require us to collect additional information to provide such features. You will be notified of such a collection, as appropriate. If you choose not to provide the information needed to use a feature, you will be unable to use the feature.
The personal information we collect about you falls into the following categories:
Information you provide to us: We collect certain information from you when you use our Services, including when you create an account, host or attend events on our Platform, create or share content and interact with and communicate with others using our Services. This includes:
If we ask you to provide any other personal information not described above, then the personal information we will ask you to provide, and the reasons why we ask you to provide it, will be made clear to you at the point we collect the information.
Information we collect automatically: Like most companies that offer online services, we (or the third parties we work with) may collect certain information automatically from your computer or device about your use of our Services. We use this information to provide our Services, ensure the security of our Services and help improve our Services. This typically includes:
Information we obtain from third parties: We may receive personal information about you from third party sources. This typically includes:
3.How We Use Personal Information
How we use your data will depend on what Services you use, how you use those Services and the choices you make in your settings. We use personal information about you for the following purposes:
In general, we will use the personal information we collect only for the purposes described in this Privacy Policy or for purposes that we explain to you at the time we collect your personal information. However, we may also use your personal information for other purposes that are not incompatible with the purposes we have disclosed to you if and where this is permitted by applicable data protection laws.
4.Disclosure of Personal Information
We may disclose your personal information to the following categories of recipients:
5.Lawful Basis for Processing (European Individuals Only)
If you are located in the European Economic Area or the United Kingdom, we need a lawful basis to collect, use and disclose your personal information. Our lawful basis will depend on the information concerned and the context in which it is processed.
We may process your personal information in order to perform a contract with you (such as to create and maintain your account and process your profile information). In other circumstances, we may process your information where the processing is in our legitimate interests and those interests are not overridden by your rights and freedoms (such as to communicate with you about information relating to our services, monitor and analyze usage trends, and personalize and improve our Services).
Where required, we may also process your personal information where we have obtained your consent (for example, if we need to collect and process any sensitive information about you or where we obtain your consent to send you promotional or marketing materials). Finally, we may need to process your information to comply with our legal obligations (such as to detect inappropriate behaviour and enforce our terms of use, exercise, establish or defend our legal rights, or share your information with a law enforcement body or regulatory agency where disclosure is required by law).
If you have questions about the lawful basis on which we collect, use and disclose your personal information, please contact us using the contact details below.
6.Cookies and Other Tracking Technologies
We (or the third parties we work with) use cookies and similar tracking technologies on our Services to collect certain information about how you use our Services and your computer or device. This may include information such as your IP address, browser and device type, referral source, and other technical information. We may also collect information about how you have interacted with our Services, including the events you host or attend, the content you access or download, the links clicked and the people you interact with. This information enables us to better understand how our Services are being used and to improve the quality and relevance of our Services.
For further information about the types of cookies and other similar tracking technologies we use, why, and how you can control them, please see our Cookie Policy.
Your browser or device may include "Do Not Track" functionality. Because there is not yet a common understanding of how to interpret Do Not Track signals, we do not currently respond to "Do Not Track" signals. However, you can opt out from the use of tracking technologies as explained in our Cookie Notice.
Google Analytics: We use Google Analytics, a web analytics service provided by Google, Inc. ("Google") to help analyze how people use our Services, compile reports and improve the quality and relevance of our Services. The information generated by Google Analytics is transmitted to and stored by Google and is subject to Google’s privacy policies. To learn more about Google’s partner services and how to opt out of analytics tracking by Google, click here.
7.International Data Transfers
EKOS is a US company and our service providers are located in the US and other countries. This means that your personal information may be transferred to, and processed in, countries other than the country in which you are located. These countries may have data protection laws that are different to the laws of your country (and, in some cases, may not be as protective).
However, we take appropriate safeguards to ensure that your information remains protected in accordance with this Privacy Policy and applicable data protection laws. If you are located in the European Economic Area, United Kingdom or Switzerland these safeguards include transferring your information to a country that the European Commission or UK authorities (as applicable) have determined provides an adequate level of protection for personal information, or by implementing standard contractual clauses with our customers, third party service providers and partners.
8.Data Retention
We retain personal information so long as we have an ongoing legitimate business need to do so (for example, to provide you with the Services or to comply with applicable legal, tax or accounting requirements). When we no longer have an ongoing legitimate business need to process your personal information, we will either delete or anonymize it or, if this is not possible (for example, because your information has been stored in backup archives), then we will securely store your information and isolate it from any further processing until deletion is possible.
9.Your Privacy Choices
You can access and control the personal information that we process about you as follows:
We respond to all requests we receive from individuals wishing to exercise their privacy rights in accordance with applicable data protection laws. If you would like to exercise any of the rights which are available to you under applicable data protection laws, please contact us using the details provided below. Please note that we may need to verify your identity before we can respond to your request.
10.Children
Our Services are not intended for individuals under the age of 16 and we do not knowingly collect personal information about individuals under the age of 16. If you have reason to believe that an individual under the age of 16 has provided their personal information to us, please contact us and we will endeavor to delete that information.
11.Updates to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our Services, the way we operate or to meet new legal requirements. We will take appropriate steps to notify you of any material changes to this Privacy Policy and obtain your consent if and where this is required by applicable data protection laws. You can see when this Privacy Policy was last updated by checking the "last updated" date above.
12.Contact Us
If you have any questions or concerns about our use of your personal information, please contact us by email at membership@ekos.ai or by post at EKOS Global LLC 31 St. James Ave STE 600 Boston, MA 02116 USA.
If you are located in the European Union or the United Kingdom, EKOS Global LLC is the data controller responsible for your personal information. As explained above, if you have been given access to our Services on behalf of an Organization (such as your employer) then we may process your information on behalf of that Organization as a processor. In that context, they are the controller responsible for your personal information and you should contact the relevant Organization if you have any questions or concerns about their privacy practices.